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Activations Overview

Activations are customizable events that can be created and managed directly through the Activations tab within the XRHUB platform.

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They support a range of formats, including fully virtual, in-person, and hybrid configurations, enabling hosts to deliver tailored experiences that align with their specific objectives.

Types of Activations​

Virtual Activations​

  • Hosted in a digital environment such as a Verse, or any external platform accessible via URL (e.g., Zoom, Google Meet).
  • Participants join online from anywhere.

In-Person Activations​

  • Hosted at a physical venue.
  • You can add the event’s address so attendees know where to go.
  • When guests RSVP, a digital ticket is generated for their entry.

Hybrid Activations​

  • A mix of both worlds—combining a real-world venue with a virtual space.
  • Provide a physical address for in-person attendees.
  • Share a URL or XRHUBVerse for remote participants to join online.

Creating an Activation​

To begin, navigate to the Activations tab and select Create Activation.

This will open the event creation interface, where you can configure essential details including:

  • Event name and description
  • Privacy settings
  • Activation type (virtual, in-person, or hybrid)
  • Location and scheduling parameters

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Configuration Options​

Privacy Settings​

  • Public: Accessible to all users on the platform; anyone may view and join.
  • Private: Restricted to invited participants or users with designated access permissions.

Activation Types​

  • Virtual: Hosted entirely online within XRHUB’s digital environment or in a custom URL.
  • Hybrid: Combines virtual and physical participation; attendees may join via XRHUB or at a designated venue.
  • In-Person: Conducted exclusively at a physical location, with no virtual component.

Event Details​

  • Name: A clear and descriptive title to help participants identify the activation.
  • Description: A concise summary outlining the session’s theme, objectives, or intended outcomes.
  • Timezone: Select the appropriate timezone to ensure accurate scheduling across regions.
  • Start Date / Time: Specify the exact date and time the activation will commence.
  • End Date / Time: Define when the activation concludes to establish its full duration.
  • Recurrence:
    • Does not repeat: Single-instance event.
    • Daily / Weekly / Monthly: Automatically generates recurring sessions.

Additional Settings​

  • Tags: Add relevant keywords to improve discoverability (e.g., “Workshop,” “Training,” “Networking”).
  • Category: Used to categorize Activations in the Community tab, making it easier for users to browse by topic or collection.
  • Location: Set the space where the activation will be hosted.
  • Image/Video Upload: Enhance the activation with visual assets. Supported formats include:
    • Images: JPEG, JPG, PNG, WebP
    • Videos: MP4, WebM, OGG, MOV
    • Maximum file size: 5MB
    • Recommended aspect ratio: 16:9

Post-Creation Workflow​

Upon completion, the activation is saved as a Draft. Drafts remain hidden from attendees until explicitly published.

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From the Activations dashboard, drafts can be managed via the quick-action menu:

  • Feature: Highlight the activation in the Featured carousel on the Explore page.
  • Open Activation: Preview the activation in full detail.
  • Manage: Access configuration tools for scheduling, invitations, registration, and notifications.
  • Add to Calendar: Add the event to your Google or Outlook calendar.
  • Share: Copy and share the activation link with others.
  • Clone: Duplicate the activation setup for future reuse.
  • Delete Permanently: Store the activation for reference; archived events are removed from the main dashboard but remain accessible.

Activation Status Filters​

Use the Filters menu to organize activations by status:

  • Published: Live events visible to attendees.
  • Unpublished: Drafts still under development.

From this point forward, event management options will vary based on the selected activation type. Whether the event is virtual, hybrid, or in-person, the XRHUB dashboard provides tailored tools to configure and oversee each format effectively.